Privacy
This site asks for an email address so that a person can reply to you. It sets no cookies and runs no analytics. What follows says so at the length the law expects.
Who is responsible
Sub-Basement Press is an imprint of Researchmatic Limited (company number 05121736, registered in England and Wales), which is the data controller for the personal data processed through this website. Researchmatic Limited is registered with the Information Commissioner’s Office under registration number ZB674551.
What is collected
If you use the form to ask for the four thousand word version, we store the email address you type in, what you said you do if you chose to answer that question, which of the optional boxes you ticked, and the date and time. Cloudflare also tells us the two-letter country the request came from, which is recorded so that a reply can be written in the right register and sent at a civil hour.
We do not store your IP address, your street-level location, your browser, or a tracking identifier of any kind. There is no analytics script on the page and no advertising network is involved.
If you email the author directly, we process your address and the contents of your message in order to reply.
What it is used for
Your address is used so that the author can write back to you and send you the four thousand word version. He does this by hand, one message at a time. Nothing is sent to you automatically, and there is no autoresponder.
What you said you do, if you answered, is used to write you a more useful reply. It is not used to segment, score or profile you, and it is not passed on.
The optional boxes are separate because the things they ask for are separate, and each is used only for the thing it names:
- A free Kindle copy — your address is used to send you one, once. These are bought and sent by hand, so it is a person reading your message rather than a system processing it.
- Future Sub-Basement Press books — your address goes on a list that hears about new editions and anything else the press publishes. It is infrequent. It is not sold, rented, shared, or handed to an advertising platform. One email takes you off it for good and we will not ask why.
- Publication day — where that box was offered, one email on the day, after which that list is deleted.
Ticking one does not tick the others, leaving every one of them unticked still gets you the four thousand words, and nothing here is shown, sold, rented or given to anybody.
The legal basis
Consent, under Article 6(1)(a) of the UK GDPR, and a separate consent for each separate thing. Asking for the four thousand word version is one purpose. A free copy is another. Hearing about future books is a third, and because that one is marketing it falls under the Privacy and Electronic Communications Regulations as well. That is why each is its own box, why no box is ever ticked when you arrive, and why you can have any of them without the others. You may withdraw any consent at any time, and withdrawing all of them deletes the address.
Where you have emailed us directly, the basis is legitimate interest under Article 6(1)(f): replying to someone who has written to us.
Cookies
This site sets no advertising or analytics cookies and does not track you. The form is protected by Cloudflare Turnstile, a check that a person rather than a script is filling it in. Turnstile may set a strictly necessary cookie on the form page in order to work. It is exempt from the consent requirement because it is there to keep the service secure, it is not used to identify or follow you, and it is the only thing of its kind on the site.
Who else is involved
The site is hosted on Cloudflare, which acts as a processor: it serves the page, holds the stored requests on our behalf, and carries the author’s notification email, under contract, and does not use any of it for its own purposes. Cloudflare also provides the Turnstile check described below. Typefaces are served from this site rather than from a font network, so no request leaves this domain to render the page.
The buy buttons are ordinary links to Amazon. Following one takes you to Amazon, at which point Amazon’s own privacy policy applies and this one stops. Nothing about you is passed to Amazon by this site.
How long it is kept
The list for future books is kept until you ask to come off it, because that is the only way a list announcing a book every year or two can work. Everything else is kept only while it is still doing something: a free copy request until the copy has been sent, a launch notification until it has gone out, after which that list is deleted.
The request itself, and any email exchange that follows, is kept for as long as is reasonably necessary to deal with it. Ask and it goes sooner.
Your rights
Under the UK GDPR you have the right to:
- Access — ask for a copy of the personal data held about you.
- Rectification — ask for inaccurate data to be corrected.
- Erasure — ask for your data to be deleted.
- Portability — ask for a machine-readable copy.
- Object — object to processing based on legitimate interest.
- Withdraw consent — at any time, without giving a reason.
- Complain — to the Information Commissioner’s Office, at ico.org.uk.
Any of these takes one email and no form. Ask and it is done.
Changes
If this policy changes, the revised version appears on this page with a new date at the top. There is no mailing list on which to announce it, which is rather the point.
Contact
For anything on this page, including deleting your address, write to privacy@subbasement.press. For anything about the book, write to nigel@subbasement.press.